By Jessica Miller-Merrell
Talent acquisition teams are almost always going a mile a
minute and don’t have a whole lot of time to spare. Every day is filled with
tasks and meetings that absolutely must be taken care of, leaving little room
for tackling those things that always get pushed to the bottom of the list, the
things that it would be nice to get done but that aren’t urgent. It’s just part
of the work, but it puts recruiters at a disadvantage because strategic
preparation is such a vital part of being able to fill positions when they
open, not six months after.
Luckily, there are a number of hacks I’ve discovered that
make it easier for a recruiter to be all things to all people all the time.
Take a look at my five top time-hack strategies for talent acquisition teams:
Build
candidate pipelines
This is hands-down the most valuable thing a recruiter can
do to stay on top of the game. Developing a pipeline of candidates before you
have an immediate need means that when the need does arise, you can quickly and
accurately fill the position and move on to the next task.
Focus
on relationships with hiring managers
Understanding your hiring managers’ priorities and needs
cuts down on the time you’ll need to spend with them for each new position that
opens. Go a step further and get to know the positions they manage, what
qualities they appreciate in their current employees and where they’d like to
take the department in the future to find the perfect candidate the first time.
Set
the right tone
Spend time upfront focusing on recruiter intake calls and
conversations to develop rapport, outline the process and set expectations.
It’s amazing what you’ll learn early on by simply taking the time to share
information and listen to your candidate.
Schedule
everything
The key to being productive isn’t always a shiny piece of
technology. It’s about managing your to-do list and schedule. By being on top
of your schedule, you may even realize you can make time for non-urgent
activities. One way that I’ve found I can use my time best is by not scheduling
work meetings on Mondays and Fridays, which allows me to focus on knocking out
my weekly to-do list, maximizing my time and effort the rest of the week.
Prepare
for tomorrow today
Spend the last 30 minutes of your day preparing for the next
workday. Take a look at your calendar and gather any notes you’ll need for
meetings or interviews, create a short list of five or so tasks you want to
accomplish the next day and make note of anything that carried over from the
present day that you’ll need to wrap up tomorrow. There’s a reason your mom laid
out your school clothes for the next day the night before. A little preparation
can go along way.
Jessica Miller-Merrell, SPHR is a workplace and technology strategist specializing in social media. She's the Chief Blogger and Founder of Blogging4Jobs. You can follow her on Twitter at @jmillermerell.
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