By Jessica Miller-Merrell
Talent acquisition teams are almost always going a mile a minute and don’t have a whole lot of time to spare. Every day is filled with tasks and meetings that absolutely must be taken care of, leaving little room for tackling those things that always get pushed to the bottom of the list, the things that it would be nice to get done but that aren’t urgent. It’s just part of the work, but it puts recruiters at a disadvantage because strategic preparation is such a vital part of being able to fill positions when they open, not six months after.
Luckily, there are a number of hacks I’ve discovered that make it easier for a recruiter to be all things to all people all the time. Take a look at my five top time-hack strategies for talent acquisition teams:
Build candidate pipelines
This is hands-down the most valuable thing a recruiter can do to stay on top of the game. Developing a pipeline of candidates before you have an immediate need means that when the need does arise, you can quickly and accurately fill the position and move on to the next task.
Focus on relationships with hiring managers
Understanding your hiring managers’ priorities and needs cuts down on the time you’ll need to spend with them for each new position that opens. Go a step further and get to know the positions they manage, what qualities they appreciate in their current employees and where they’d like to take the department in the future to find the perfect candidate the first time.
Set the right tone
Spend time upfront focusing on recruiter intake calls and conversations to develop rapport, outline the process and set expectations. It’s amazing what you’ll learn early on by simply taking the time to share information and listen to your candidate.
The key to being productive isn’t always a shiny piece of technology. It’s about managing your to-do list and schedule. By being on top of your schedule, you may even realize you can make time for non-urgent activities. One way that I’ve found I can use my time best is by not scheduling work meetings on Mondays and Fridays, which allows me to focus on knocking out my weekly to-do list, maximizing my time and effort the rest of the week.
Prepare for tomorrow today
Spend the last 30 minutes of your day preparing for the next workday. Take a look at your calendar and gather any notes you’ll need for meetings or interviews, create a short list of five or so tasks you want to accomplish the next day and make note of anything that carried over from the present day that you’ll need to wrap up tomorrow. There’s a reason your mom laid out your school clothes for the next day the night before. A little preparation can go along way.